Award Criteria for Chapter of the Year

Purpose:
The Chapter of the Year Award is the highest honor bestowed upon active alumni chapters within the Alumni Association. This award is presented to alumni chapters for their outstanding service to the University, the Alumni Association, and their local communities during the prior calendar year. Chapters are judged on a variety of alumni-related activities, such as student/alumni recruitment, fund-raising, scholarship, community involvement, membership promotion and retention, and volunteer leadership. Chapters are divided into three divisions (small, medium, and large) to equalize competition.
 

Criteria:
To be considered for the Chapter of the Year Award, an active chapter must meet the following criteria:

  • Nomination is required. All nominations are confidential and must be forwarded to the Alumni Association’s Awards Committee for consideration.
  • The nominated chapter must be in good standing with the Virginia State University Alumni Association.
  • The nominated chapter must have provided significant services to or have contributed financially to the support and mission of both Virginia State University and the Virginia State University Alumni Association.
  • The nominated chapter must have a record of membership promotion and retention, community involvement, fundraising, and student/alumni recruitment.
  • The nominated chapter must have a record of having representation at various alumni-related activities, such as Homecoming, VSU Founder's Day, Alumni Weekend, and National Conventions when held.
  • The nominated chapter must have a record of their Board Members' attendance (or provided proxy) at National Board of Director meetings. The nominated chapter must also have a record of attending the Annual Meeting held during Commencement Weekend.
  • The nominated chapter must have a record of submitting its Annual Preliminary Report for Chapter Programs to the Alumni Association office.
  • Only nomination forms that have been distributed or posted online by the Association are acceptable for submission. In addition to the nomination form, supporting documentation such as newspaper and/or magazine clippings, photos, letters, or other appropriate material supporting the chapter’s nomination must also be submitted. If available, a chapter photograph, 300 dpi or higher, should be included with the application.
  • Nominations must be based on accomplishments made during the previous calendar year to the present.

Calendar:
Nomination forms and any supporting materials should be received by the Alumni Association Awards Committee no later than the third week in March of the year in which the person is being nominated.  Nomination forms are due March 21, 2025.

 
Selection Methodology:
The Alumni Association Awards Committee will review the nominations and determine the recipient. The decision of the awards committee is final. The award recipient will be officially announced during the Alumni Association’s annual meeting held during the University’s Alumni Weekend & Commencement celebration.
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